Royal Australasian College of Surgeons 85th Annual Scientific Congress

By .(JavaScript must be enabled to view this email address) on May 13, 2013

The Royal Australasian College of Surgeons held its Annual Scientific Congress in Auckland last week. The congress involved over 2,000 delegates; spanning 22 rooms; 3 city blocks; with a total of over 700 presentations in just 5 days. Kojo Events, the preffered technical production providor, engaged Novatech to design, commission, and manage a custom presentation management system able to cope with the preparation, playback, recording, editing, and webcasting each presentation.

Over the past number of months the Novatech team has designed and built a system that is capable of handling up to 30 simultaneous rooms for both live and record environments. The in-room systems have been carefully designed to provide an easy to use and cutting edge system, allowing for any operator to successfully operate. Each system is identical and uses industry standard components.

In addition to the in-room requirements Novatech has acquired a fleet of back of house equipment to expand the capabilities of the system. High performance HP Z800 render workstations and Dell Poweredge servers handle all of the recorded content. Speaker support and preparation terminals have been selected to streamline the handling of presentaitons en mass.

Novatech provided 14 custom ePosters setups, allowing delegates to view a series of research posters for each surgical discipline. This content was live updating as surgeons submitted these to our speaker support team.

Working closely with the Kojo Events team headed up by Andrew Ely, the eventís Executive Producer, a solution was crafted to provide effective and robust management of the enormous conference while being able to maintain a 100% delivery of services. With very little time, the Novatech team of 8 staff were able to build and prep the entire event over just 2 days.

Novatechís webcast team provided an automated workflow process and offered advanced video editing techniques providing a high quality recording ready for webcast in a time and cost effective manner. Sessions were processed as they finished in each room and after the congress concluded on the Friday every presentation was online ready for viewing 25 minutes later.

With a keen eye on forward planning and flexibility a completely digital system has been developed allowing for stage monitoring of presenter notes, remote management of audio and video record levels, laptops to be provided by presenters at either the stage or ops location and a choice of either wired or wireless presentation control.

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